Since August 14, 2025, all divided co-ownership syndicates in Québec must comply with a new regulation stemming from Bill 16. This regulatory framework aims to ensure more transparent and sustainable condominium management, protect co-owners’ finances, and better inform buyers during real estate transactions. Stay with us as we review the three major changes introduced by the Bill 16 implementing regulation.

1. Mandatory maintenance log
The maintenance log records and plans all maintenance, repair, and replacement work required to ensure the long-term durability of a condominium building. It includes a detailed inventory of the common areas, as well as any private equipment or materials for which the syndicate is responsible. The log must also contain a 25-year projection of major repairs, an assessment of the condition and expected lifespan of building components, and a history of completed work, including costs and supporting documents.

The creation or revision of the log must be carried out by a qualified professional (engineer, architect, chartered appraiser, or technologist) who is independent from the co-ownership. Annual updates are the responsibility of the board of directors, while a formal revision must be performed at least every five years—or every ten years for co-ownerships that meet the required criteria. Each establishment or revision includes a physical inspection of the building.

2. Requirement to conduct a reserve fund study
The reserve fund study relies directly on the data contained in the maintenance log. Its purpose is to determine how much the condominium must set aside each year to finance major repairs to the common elements without resorting to unexpected special assessments.

Conducted by an independent, qualified professional, the study considers long-term planned work, such as replacing the roof in 15 years or repairing balconies in 10 years. It recommends the minimum amount that should be kept in the reserve fund at the start of each year, as well as the necessary annual contributions.

The study must be updated every five years, allowing financial planning to be adjusted based on the building’s actual condition over time.

3. Introduction of the Certificate attesting to the condition of the immovable held in co-ownership
When selling a condo, the syndicate must provide a certificate within 15 days of the co-owner’s request. This document informs the potential buyer about the condition and financial health of the condominium.

The certificate, which must be issued within fifteen days of the seller’s request, must include key information such as:

• The balance of the reserve fund
• Current or upcoming special assessments
• Planned or ongoing major work
• Amounts owed by the selling co-owner, if applicable

The goal of the certificate is to protect buyers by giving them a clear picture of the building’s physical and financial situation. It reinforces transparency in the condominium market and helps prevent post-transaction disputes.

If you are a condominium manager, a member of a syndicate, or simply a curious co-owner, feel free to contact us. Our condominium experts are here to ensure that you remain compliant with the requirements of Bill 16 and, if needed, Bills 122 and 141!

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